Access to Data Series
Do you have questions about accessing our data? Please feel free to contact our office or call 801-538-7048.
Data collected by the Office of Health Care Statistics is available for research and statistical analysis by authorized users for approved purposes. We encourage you to review information on this page before requesting data to minimize delays in processing your request. Requests for data access or release should be made using our online form.
IMPORTANT CHANGE AS OF 07/01/2017
All data applications to our office require a non-refundable application fee of $50.00 (USD). Charge of $50.00 can be credited toward the overall data fee if the application is approved. Please carefully review the new fee schedule, which goes into effect 07/01/17, before completing your data application.
Utah’s Legislature approved the data application charge and new fee schedule during its session in early 2017.
The Review Process
In most cases, a preliminary decision on a request is made within a week after submission. All requests are initially reviewed by the Privacy Officer and Office Director. Requests that require additional information or that involve identified data will require further review and can take up to a month to process.
Requests that involve custom work will be evaluated for feasibility, staff availability, anticipated cost, and the estimated time for completion.
The Data Series
All Payer Claims Database
Data Series DescriptionsSample File: OHCS staff is in the process of developing a sampling methodology to create a valid sample of limited data.
Limited Use Data Sets: The claims-centric data set contains pharmacy and medical claims that cannot be linked to an individual patient. This data set includes dates of service necessary for answering research questions affected by seasonality.
The patient-centric data set addresses a limitation of the claim-centric data set by introducing a patient identifier linking claims over time. However, to protect identities all dates of service are removed and replaced by two elements: year of service and an integer indicating the order of services.
Research Data Set: Includes sensitive and detailed patient data linked over time. These data sets require review and approval by both an IRB and the Health Data Committee.
| Data Product | Years Available | User Manual |
|---|---|---|
| Sample File | Any single year of available data | Download |
| Patient Centric Limited Use Data Set | 2013-2016 | Download |
| Claims Centric Limited Use Data Set | 2013-2016 | Download |
| Data Series | Base Price | Discounts as applied to each data series* | ||||||
|---|---|---|---|---|---|---|---|---|
| Carrier, Contributor (50%) |
Single Use & Single User (50%) |
Student (75%) | Redistribution License (30%) |
|||||
| Standard Limited Use Data Set | ||||||||
| Sample File | $2,000 | N/A | N/A | $500 | N/A | |||
| Single Year | $8,000 | $4,000 | $4,000 | $2,000 | $5,600 | |||
| Two Years | $12,000 | $6,000 | $6,000 | $3,000 | $8,400 | |||
| Three Years | $16,000 | $8,000 | $8,000 | $4,000 | $11,200 | |||
| Two-Year Public Use File | $4,000 | N/A | N/A | $1,000 | N/A | |||
| Standard Research Data Set | ||||||||
| Single Year | $20,000 | N/A | $10,000 | $5,000 | $14,000 | |||
| Two Years | $30,000 | N/A | $15,000 | $7,500 | $21.000 | |||
| Three Years | $40,000 | N/A | $20,000 | $10,000 | $28,000 | |||
| Special Purpose Series | $4,000 | N/A | N/A | $1,000 | $2,800 | |||
| Other Available Discounts* | ||||||||
| On-time Renewal Discount | A 15% discount may be applied for anyone that renews a subscription to a particular data set or series within 30 days of the expiration date of the subscription. | |||||||
| Geographic Subset | Discount proportional to percent of records required from limited data set | |||||||
| Pricing for client-based Partnership* | ||||||||
| Development Fee | 50% of the actual cost of data provided to the partner. | |||||||
| Per-client Fee | To be negotiated with the partner based on the volume and level of data provided to each client, but may not exceed 70% of the actual cost of the data used. | |||||||
*Requirements or restrictions may apply
Request Data
Healthcare Facility Data
Data Series DescriptionsLimited Use Data Set: An inpatient or ambulatory surgery or emergency department encounter data set. Approximately 50 fields contain information about patient, diagnoses, provider, payers, charges and more. Standard, limited data sets.
Research Data Set: This restricted data set includes additional confidential data elements collected in the hospital discharge abstract and is available to researchers that have obtained Institutional Review Board and HDC approval for bona fide health care cost, quality, and access research.
Redistribution License: Redistribution functions in the way that once data is obtained, the data can be distributed to a third party (e.g. hospital, carrier, etc.) and remit the distribution fee to the Office of Health Care Statistics. The fee is per data set, per user. “Public” is defined as non-profit or university users and “private” is defined as for-profit.
| Data Product | Years Available | User Manual |
|---|---|---|
| Inpatient | 1992-2016 | Download (1996-2014) |
| Ambulatory | 1996-2016 | Download (1996-2014) |
| Emergency Department | 1996-2016 | Download (1996-2014) |
| Data Series | Base Price | Discounts as applied to each data series* | ||||||
|---|---|---|---|---|---|---|---|---|
| Healthcare Facility with <5,000 discharges (80%) |
Healthcare Facility with 5,000-35,000 discharges (50%) |
Prior Years (50%) | Public/University or NFP Entity (50%) | Student (75%) | Redistribution License (30%) |
|||
| Standard Annual Limited Use Data Set | $3,150 | $630 | $1,575 | $1,575 | $1,575 | $788 | $2,205 | |
| Standard Annual Research Data Set | $6,000 | N/A | N/A | $3,000 | $3,000 | $1,500 | $4,200 | |
| Quarterly Preliminary Feeds | $4,500 | $900 | $2,250 | N/A | $2,250 | N/A | N/A | |
| Federal Annual Database | $4,500 | N/A | N/A | N/A | N/A | N/A | N/A | |
| Enhanced Annual Summary Report | $500 | N/A | N/A | N/A | $250 | N/A | N/A | |
| Other Available Discounts* | ||||||||
| On-time Renewal Discount | A 15% discount may be applied for anyone that renews a subscription to a particular data set or series within 30 days of the expiration date of the subscription. | |||||||
| Geographic Subset | Discount proportional to percent of records required from limited data set | |||||||
| Pricing for client-based Partnership* | ||||||||
| Development Fee | 50% of the actual cost of data provided to the partner. | |||||||
| Per-client Fee | To be negotiated with the partner based on the volume and level of data provided to each client, but may not exceed 70% of the actual cost of the data used. | |||||||
*Requirements or restrictions may apply
Health Plan Satisfaction Data (CAHPS)
Data Series DescriptionsConsumer Assessment of Healthcare Providers and Systems (CAHPS): Public Use File- Standardized limited data set CAHPS measures enrollees’ satisfaction with their health plan. The data are collected from surveys administered annual. Adult surveys are administered in even-numbered years and child survey are administered in odd-numbered years. Data are available for Medicaid, Commercial and CHIP health plans.
Redistribution License: Redistribution functions in the way that once data is obtained, the data can be distributed to a third party (e.g. hospital, carrier, etc.) and remit the distribution fee to the Office of Health Care Statistics. The fee is per data set, per user. “Public” is defined as non-profit or university users and “private” is defined as for-profit.
| Data Series | Base Price | Discounts as applied to each data series* | ||||||
|---|---|---|---|---|---|---|---|---|
| Non-Contributing Carrier (50%) |
Contributing Carrier (75%) |
Pubilic/University or NFP Entity (35%) |
Student (75%) |
|||||
| Current Year Data Set | $1,575 | $788 | $394 | $1,575 | $394 | |||
| Prior Year Data Set | $1,260 | $630 | $315 | $819 | $315 | |||
| Other Year Data Set | $1,024 | $512 | $256 | $358 | $256 | |||
| Survey Responses | $2,000 | $1,000 | $500 | $1,300 | $500 | |||
| On-time Renewal Discount* | A 15% discount may be applied for anyone that renews a subscription to a particular data set or series within 30 days of the expiration date of the subscription. | |||||||
*Requirements or restrictions may apply
Health Plan Quality Data (HEDIS)
Data Series DescriptionsHealth Plan Quality Data and Information Set (HEDIS): Public Use File- Standardized limited data set HEDIS indicators for Medicaid, Commercial, and CHIP health plans in Utah. HEDIS is a report of the quality of care provided by a plan to its enrollees.
| Data Series | Base Price | Discounts as applied to each data series* | ||||||
|---|---|---|---|---|---|---|---|---|
| Non-Contributing Carrier (50%) |
Contributing Carrier (75%) |
Pubilic/University or NFP Entity (35%) |
Student (75%) |
|||||
| Current Year Data Set | $1,575 | $788 | $394 | $1,575 | $394 | |||
| Prior Year Data Set | $1,260 | $630 | $315 | $819 | $315 | |||
| Other Year Data Set | $1,024 | $512 | $256 | $358 | $256 | |||
| On-time Renewal Discount* | A 15% discount may be applied for anyone that renews a subscription to a particular data set or series within 30 days of the expiration date of the subscription. | |||||||
*Requirements or restrictions may apply
Institutional License
Great value for large research institutions! Annual multi-use, multi-user license.
Product DescriptionHow long is the license? The license is for a 12-month period starting with the data specified in the agreement and ending 365 days later.
What data is covered? All available data products from OHCS, including APCD, Facilities Data, HEDIS, and CAHPS. It includes all standard limited and research datasets and up to 250 hours of staff time to created customized data sets. New data that become available during the license period may also be added to existing uses.
What uses are covered? This is a multi-use, multi-user license that covers approved uses by institutional users covered in the agreement. Note that each use must be approved by the HDC before use can begin. The institution is responsible to inform the HDC of any changes or additions to the list of users for each project.
The agreement includes support from one or more analysts from our team who can answer questions about the data and provide other guidance on proper use of the data.
What happens at the end of the 12 month period? Normally, we would expect the institution to renew the subscription to provide continuity for researcher access. If the institution chooses not to renew the license, there would be a six-month grace period to allow researchers to finalize any approved projects already in progress. However, after the end of the 12 month period no new data will be distributed and no new uses will be approved. Of course, individual researchers may purchase single use licenses for any needed data products to continue beyond the six month extension or to start new projects.
What is the price? $150,000
$150,000 per license for a 12-month period starting with the data specified in the agreement and ending 365 days later.
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